Company Administration and Secretarial Services
Running a successful business does not mean you should be caught up in the daily administration that contributes to its efficiency. Many clients entrust us with their financial administrative functions, so that they can focus their expertise to maximise profitability.
Our finance and Administration department can be an effective part of your team. We can act as your financial manager or provide back-up support to existing financial accounting functions on a temporary or long-term basis.
Finance and Administration
Our services include:
- Budget preparation and review
- Cash flow forecast preparation and review
- Investment advice
- Company health checks
- Advice on setting up, registering and incorporating a business
- General accounting
- Financial management reports
- Financial reviews
- Setting up of financial accounting and administrative systems and controls
- VAT and payroll returns, maintaining updated statutory records and ensuring compliance with the Companies Act
- Liaising with the Registrar of Companies and the relevant review authorities
- Handling your tax affairs in liaison with specialists from our tax department
Payroll Administration
We handle payrolls for a large and varied range of clients over the years. We are familiar with a wide range of precise reporting and time deadline requirements. These clients especially value the confidentiality and efficiency of our payroll service and have demonstrated this by entrusting us with the management of payrolls for hundreds of staff, from top management to low cadre personnel every month.
Using one of the most advanced and flexible yet secure computer payroll systems available today, our payroll service is designed to be a single-step solution that can limit your payroll work to submission of the monthly input data and the payroll funds to us. We then do the rest.
Our work most commonly includes:
- Preparation of payroll, pay-slips and payroll reports
- Preparation of remittances
- Issuing of payroll cheques and bank transfer instructions
- Administration of pension schemes
- Design of tax efficient emolument packages
- Liaison with statutory authorities and registration of new employees
- Filing the year end returns with statutory authorities
We also carry out personnel recruitment work in liaison with the Human Resource Consulting specialists in our Management Consultancy Department and provide advice regarding legal provisions of employment.
Secondment of Finance and Accounting Personnel
If you are trying to bridge a casual vacancy that has arisen in your senior management team, this is a solution that is able to provide excellent value for money. If you are investing for the first time in Uganda and require a team of instant, high quality finance and accounting professionals to start you off on the right foot, you will find this service invaluable. indconsulting is able to provide you with temporary, highly skilled and experienced external associates to carry out accounting and finance assignments.
We second associates to some of the largest companies, both local and multi-national, to carry out a spectrum of tasks from the most complex to routine finance and accounting work.
Excellence in professional services is wholly dependent on the quality of the people providing them. A client has a right to expect a great deal more than merely a competent Company Secretary/Registrar. Chief amongst client requirements is a team that understands the business and industry and the key issues facing clients in a highly competitive market.
A client needs a Company Secretary/Registrar who will work as part of the team with management. In addition, clients need to be assured of access to senior staff – partners and managers, so that the greatest benefit can be gained from proactive business advice.
Registration and Secretarial Services
Our registration and secretarial services include:
- Keeping and maintaining clients’ registers as well as records of all shares
- Registration of shares
- Registration of share transfers, bonus issues, rights issues etc.
- Conducting and carrying out all other necessary requirements in connection with the transfer of shares
- Conducting all necessary correspondence with shareholders on behalf of the client company
- Preparing and issuing dividend warrants to shareholders
- Dividend accounts reconciliation
- Attending to individual shareholders with specific queries relating to their shareholding in client companies
- Compliance with the listing requirements and all applicable laws and regulations
- Providing other related services
- Processing of Initial Public Offering (IPO) share applications
Company Secretarial Services
Our company secretarial services include:
- Incorporation of companies
- Registration of branches of foreign companies
- Registration of business names and changes
- Processing of change of names of companies and de-registration and dissolution of companies
- Keeping, and maintenance of, company statutory records, i.e. registers of members, directors, secretaries, mortgages, charges, registered office of the company and any related changes
- Amendments/alteration of Memorandum and Articles of Association
- Preparing and filing with the Registrar of Companies of all statutory returns within the prescribed period
- Convening of and attendance of board meetings, general meetings and committee meetings and preparation of minutes
- Preparation of resolutions on a day to day basis
- Advisory services on compliance with applicable laws, rules and regulations
- Advisory services on corporate, secretarial and legal matters, including contacts with government organisations, agencies and other bodies
- Provision of security for statutory records and legal documents
- Safe custody and use of Company Seal
- Authentication of documents
